Large Team Headshots, Planned Around Your People
Getting a whole team photographed takes more than booking a photographer. People have meetings, offices have different access arrangements, and your marketing team needs images that work together. The practical details matter just as much as the photographs.
Headshot Booker brings the photography and project coordination together. Whether your colleagues are gathering at one office, attending a company event or spread across locations, we work with you to plan the brief, organize the sessions and deliver the finished images.
Start with the team, the look and the deadline
A useful headshot brief answers three questions: who needs to be photographed, what should the images look like, and when will they be needed?
An approximate headcount is enough to start the conversation. If your company already uses a particular background, crop or lighting style, share examples. If you are refreshing the look, identify where the photographs will appear, such as a team directory, company website, speaker biography or press material.
The deadline should include the time needed for image selection and finishing, as well as the photography itself. Tell us about any launch, conference or website update at the outset.
Build the shoot into the working day
For an office session, identify a local coordinator and tell us about the available space, building access and working hours. Share any restrictions that could affect equipment, arrival or setup before the schedule is finalized.
For company events, the agenda is just as useful as the headcount. Headshot sessions can be planned around available windows, with the photography schedule considered alongside the rest of the event. If you also need event coverage, include that in the same brief.
There is no single session length that suits every project. The number of people, intended photographs, selection process and available time all need to be considered together.
Give the team a shared visual direction
Consistent headshots begin with a clear brief. We establish the lighting and background approach and communicate it to the photographers involved. Image selection and retouching are considered as part of the project, rather than left as separate decisions at the end.
For a team working across offices, share the same approved reference images with everyone coordinating the project. Explain which details are essential to your brand and who will approve the final direction.
Decide how selections and delivery will work
People can review photographs on site, or selections can be made using a proofing gallery after the session. Choosing the approach early helps your coordinator explain the process to colleagues.
Delivery also deserves a clear brief. Tell us who will receive the images, how files should be named and where they will be used. These details are especially useful when a marketing team needs to organize a large set of photographs or distribute them to individual employees.
Ready to plan your team project?
Send your approximate headcount, locations and preferred timeframe. Include a style reference and any delivery requirements you already have. We can then discuss the scope and the next steps with you.